Mutual Expectations

Detailed policies and procedures are provided to our fiscally sponsored projects (FSPs) during orientation. The following provides some guidance on the fiscal sponsorship relationship.

1. What You Receive From Community Initiatives

Fiscal Sponsorship

  • Tax-exemption for your individual donors
  • Capacity to receive foundation and government grants
  • Legal review of all contracts and agreements to ensure your rights and intellectual property are protected
  • Strategic planning and advice to plan for growth, leadership transitions or other changes
  • Programmatic oversight (Model A Only)

Financial Services

  • Check stock
  • Banking services
  • Bills paid within two weeks
  • Deposits made weekly
  • Monthly financial statements
  • Audit (for use in fundraising)
  • 990 tax returns filed
  • Financial oversight of expenditures
  • Donor acknowledgment of gifts larger than $250
  • EDD report filing on independent contractors
  • State income tax processing for out-of-state contractors
  • 1099 tracking and reporting

Human Resources Services

  • Full service HR Department
  • HR consultation
  • Hire/termination process
  •  401(k)
  • Full benefits program: health, dental, vision, life insurance
  • Commuter, health, and dependent care flex-spending accounts

Fundraising & Grants Management Services

  • Assistance in applying for government and foundation grants
  • Tracking, completing financial section, and suggesting improvements on narrative in grant reports
  • Assistance in monitoring and billing government grants
  • Brainstorming around fundraising ideas
  • Social media support to raise awareness around events or initiatives
  • Stock, auto and online donation capability

Insurance at no cost (Model A Only)

  • General liability, property, umbrella, accident, crime
  • Directors & Officers (D&O)
  • Workers compensation
  • Short- and long-term disability
  • Certificates of Insurance

Space

  • Use of conference room at no cost

Communications

  • Presence on CI’s website, publications, and social media

2. Your Obligations To Community Initiatives

Fee

  • 10 percent of revenues as received (Model A)

Semi-annual Reports

  • Submit programmatic summaries by January 15 and July 15 of each year

Annual Budget Projections

  • Submit both income and expense projections
  • Projects need to maintain a minimum annual budget of $24,000 in order not to be billed a service fee of $200 per month.
  • Projects with employees must monitor cash flow so that they maintain enough funds to cover three months of payroll at all times. Failure to do so could result in employee layoffs.

Agreement to:

  • Maintain the project’s nonprofit purpose
  • Maintain an Advisory Committee of at least three people
  • Inform CI promptly of changes in contact information for Advisory Committee and Project Director
  • Alert CI promptly of potential risks (e.g., pending layoffs, litigation)
  • Alert CI immediately of accidents or incidents on the project
  • File grant reports in keeping with funders’ deadlines
  • Provide CI with all communication with funders (proposals, etc.)
  • Adhere to CI’s processes and procedures, including use of attribution and logo on website and project materials
  • Respond to CI requests in a timely manner
  • Submit contracts to CI for review and signature if Model A
  • Review monthly financial statements in a timely manner
  • Pay project expenses, including reimbursements, in a timely manner
  • Forward any individual donations received by the project to CI for deposit in a timely manner
  • Abide by the Sponsorship Policies
  • Attend an in-office on-boarding orientation and an exit interview should your project leave CI or terminate
“We were early and enthusiastic supporters of fiscal sponsorship. The service provided by Community Initiatives adds flexibility and effectiveness to our grant making.”
Thomas C. Layton FORMER PRESIDENT, THE WALLACE ALEXANDER GERBODE FOUNDATION